Deped Modified School Forms: How to Fill Out the Different SFs

     It is the end of the school year and I bet most of the teachers are in chaos because of the new modified school forms amended by the Department of Education. Some teachers find these troublesome while others find these a relief from a lot of paper works. Nevertheless, whether we complain or argue, all we can do as teachers is to comply and embrace these changes. Anyway, one of the qualities a teacher must have is flexibility and open mindedness. Personally, I find using these new school forms easier as compared with the old ones. Here are some frequently asked question about these forms which are actually based on DepEd order no. 4 s.2014.

SF 1 School Register

ØLearner with no Middle Name? Leave it Blank

ØReporting Fraction and rounding up of age is still required? No longer required. Only the actual age  in whole number as of last birthday.

ØWho will be asked for Mother Tongue? Grade 1 to 3 only or refer to the most recent policy of K to 12

ØHow to determine ethnic affiliation? Parent  and or community leader declartation/confirmation.  List of ethnic groups will be available in LIS.

Ø Possible of Multiple entries for Learner under remark column? Yes, a learner may be a CTT recipient and at the same timeTransferred In/Out.

SF 2 Daily Attendance Report of Learners

ØIs there a policy that cumulative number of being tardy be converted to Absent? None. Number of tardiness and absenteeism must be reported separately.

ØShading or half line for late/cutting classes? It depends of which part of the day of classess the attendance was being checked. During testing, the checking of attendance was done by the end of the last subject for the day and shading is seemed practical. Some teachers may check attendance after the 1st half of classes using also a half slash in the upper half for late and slash in the lower box for cutting classes. 

ØIn Summary box, how to compute percentage total of male and female? Use the raw data for total Male and total Female then get the average instead of computing average value of Male and Female. 2 Decimal places may apply for average and percentage value.

ØRealtime updating using computer is allowed? For those who have resources to update in a worksheet, they are allowed to do so provided that the updated hardcopy is available in the classroom. However, in most cases and during testing,  manual updating will do and is practical.

SF 5 Report on Promotion and Level of Proficiency

ØWho will use? All grade and year levels except Kinder.  All curriculum (RBEC & EBEC of K to 12).  For private schools, it is under the discretion of SDS.

ØDo we include name of Dropped/Transferred out?  No longer needed. Summary total is already reported in SF 4 (Principal Monthly Report on Enrollment and Attendance) and also in GESP/GSSP for EoSY.  Individual Learner’s Status is available in SF 1.

ØAction taken: IRREGULAR?   * For Grades  7 -9, with incomplete subject/s. This category implies that the learner is promoted to the next level but with deficiencies in one or more subject area/s. No General Average will be reflected.  For 4th year, not applicable.

Not applicable also for Elementary Grades (Grade 1 to grade 6)

ØProtocol for checking?  Discretion of SDS who will check or validate.

ØManual writing or computer generated?   It depends on the resources available in the school.

ØLevel of Proficiency? For K to 12 Grades Only (Leave blank for non-K to 12 grade levels)

ØSummary Table? For  ALL Grade/Year Level (Both K to 12 and non K to 12 grade levels  

ØPaper Size?  Default printing setup for excel templates is A4 (210mm X 297mm). May use other sizes such as legal or long. Use of A3 or the same size of phaseout Form 18 is not practical and no longer required. May add/delete rows if needed and add column for cardinal numbering  or counting of learner ONLY.

Ø Action taken: FAILED? 

*For Grades  4-6  and 4th Year for Secondary the norm for retention remain.

 For K to 12 grade levels:  kindly refer to DepEd Order 73, 3012 and DepED Memorandum 46,  2013 or the most recent policy isssuance regarding Retention

ØAction taken: Promoted?

•*For Grade 1-3, even a  single subject was passed by a pupil and he was classified as Beginner for the remaining subjects, the status is promoted.  List/write learning areas that needs intervention in the column “ Incomplete Subject/s as of End of current school year (2nd sub-column).  Indicate the General Ave and Equivalent Descriptive Letter.

•For Grade 4 to 6, the norms for promotion and retention remain. Write General Average only, No Descriptive Letter and Level of Proficiency Summary. 

•*For Grade 7-9, satisfies requirements in all subject areas. Write Gen. Average with descriptive value and Level of Proficiency Summary.

•For 4th year, the norms for promotion and retention remain. Write General Average but without Descriptive Value and Level of Proficiency Summary. 

I hope these answer some of your important questions about your modified school forms.